Effective Date: 01.04.2025
2025 WeCode ry | Y-tunnus: 3500714-9 | info@wecodeplatform.com

1. Purpose of This Privacy Policy

This Privacy Policy explains how WeCode ry, a Finland-based association, collects, uses, stores, and protects your personal data when you visit our website, participate in our IT programs, or engage with our community. We are fully committed to protecting your privacy in compliance with the EU General Data Protection Regulation (GDPR).

2. Who We Are

WeCode ry provides educational resources and expert guidance to IT professionals and individuals seeking to enter the IT field. Through seminars, mentorship, and practical training in disciplines like Cybersecurity, Web Development, and Data Science, we aim to create career growth opportunities and foster a supportive IT community.

3. Personal Data We Collect

We collect personal data directly from you when you:

  • Apply for a course, event, or mentorship program
  • Subscribe to our newsletter or updates
  • Join as a volunteer, mentor, or trainer
  • Communicate with us via email or web forms

Types of data we may collect include:

  • Full name, email, phone number
  • Date of birth, nationality, language skills
  • Education and employment history
  • LinkedIn or portfolio links
  • Address and social security number (only when required for funding or reimbursements)

We never collect sensitive personal data without your explicit consent.

4. Purpose of Data Processing

We process your data only for clearly defined purposes:

  • To communicate with you about events, programs, or updates
  • To offer personalized job or training matches
  • To generate anonymous statistics for reporting and quality improvement
  • To fulfill requirements from our funders, where applicable

We never sell your data and never share it without your clear consent.

5. AI Technologies and Data Handling

WeCode ry integrates Artificial Intelligence (AI) tools responsibly to enhance services, including:

  • CV and cover letter assistance
  • Job or course suggestions
  • Educational content development

We strictly follow a policy of data minimization: personal identifiers like names and emails are removed before inputting into any AI system. All AI-generated results are reviewed by our staff and never used for automated decision-making that affects your rights.

6. Legal Basis for Processing (Under GDPR)

We process your personal data based on:

  • Consent – when you voluntarily provide your information
  • Contract – when you register for a program or service
  • Legal Obligation – when required for funders or reporting
  • Legitimate Interest – to improve our services and user experience

You may withdraw your consent at any time by contacting us.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

  • Right to Access – Request a copy of your data
  • Right to Rectification – Correct inaccuracies
  • Right to Erasure – Request deletion (where permitted)
  • Right to Restrict Processing – Temporarily limit data use
  • Right to Data Portability – Transfer your data
  • Right to Object – Oppose certain types of processing
  • Right to Withdraw Consent – Revoke previously given permission

To exercise your rights, email us at: info@wecodeplatform.com

8. Data Sharing and Retention

We do not share personal data with third parties except in the following cases:

  • With your explicit consent for job or mentorship matching
  • With authorized project funders, only using anonymized statistics
  • With WeCode ry staff and mentors, solely for educational or training purposes

Data is stored securely and retained only as long as necessary for the intended purpose or legal obligation.

9. Data Security Measures

We apply strong technical and organizational security measures, including:

  • Encrypted storage systems
  • Two-factor authentication for sensitive tools
  • Access controls limited to authorized personnel
  • Routine data audits and backups

10. Cookies and Website Analytics

When you visit our website, we may collect limited non-personal data using cookies or analytics tools. This includes IP address, browser type, and visited pages. Please see our separate Cookie Policy for full details.

11. Changes to This Privacy Policy

This policy may be updated as needed. The most current version will always be available on our website:
https://wecodeplatform.com/privacy-policy

12. Contact Information

If you have any questions or wish to exercise your data rights, please contact:

WeCode ry
Email: info@wecodeplatform.com
Business ID (Y-tunnus): 3500714-9

13. Supervisory Authority

If you are not satisfied with how we process your personal data, you have the right to file a complaint with:

Office of the Data Protection Ombudsman (Finland)
Website: https://tietosuoja.fi/en/home

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